Limited Budget for Participating in Exhibition Viet Nam?

When businesses are faced with the burning issue of participating in Exhibition Viet Nam with limited budgets, using them effectively and economically is extremely necessary. Most importantly, even with a limited budget, the effectiveness of the booth must still achieve certain success, which is the goal that every business wants to grasp. So how to achieve that goal, let's find out with MT-PRODUCTION through the article below!

Basic costs you need to know when participating in an exhibition

When participating in an Exhibition Viet Nam, businesses need to prepare and budget a large enough amount to be able to pay for many different types of fees. Below are the basic costs you need to know before deciding to participate in the event:

Rental fee for booth construction

This is the first important investment that businesses need to pay. Factors such as:

Location
Area
Scale of the fair
Type of Exhibition design,...

Will determine the rental fee. Booths with more complex areas and scales, as well as renting prime locations, will cost much more than normal premises, hidden behind the aisle,...

For small businesses or those who are new to trade fairs, choosing a medium-sized booth such as 18m2 or 36m2 is a safe choice.
The rental price will be around: 1 million - 5 million VND for standard booths 6 million - 8 million for large booths or those requiring special setup.

Fair and exhibition booth deposit fee

This fee is to ensure that businesses do not damage the facilities, especially the floor where the Exhibition design is constructed and erected, in order to:

Ensure the rights of the organizers and businesses
Maintain the professionalism of both the lessor and the lessee throughout the event.

The booth deposit fee will also vary depending on the area of your booth, which can be around 1 million VND/m2. After the end of the fair and exhibition and the booth is inspected, this fee will be refunded to the business only if there is no damage.

Booth management fee

This fee is usually calculated based on the booth area and will be higher if the space is large. On average, the exhibition booth management fee can range from 150 thousand VND/m2. This amount will be paid directly by the business to the management board of the event venue.

=> Should You Rent a Fair Exhibition Booth

=> Prestigious Exhibition Booth Construction Unit in Hanoi

Electricity consumption fee

This fee is calculated based on the number of electrical devices that the booth uses, such as light bulbs, sockets, fans, etc. and is not fixed, it can change depending on the usage level of each booth. For example, if your booth has to use a strong lighting system or many electronic devices, it will consume a large amount of electricity, which means you will have to pay higher costs.

Cost-effective solutions for businesses with limited budgets

When participating in Exhibition Viet Nam, costs can be a headache, as it is a major barrier for many businesses, especially those with limited budgets. However, there are still many solutions to help reduce costs without reducing the effectiveness of participation. Here are some suggestions for businesses:

Make use of reusable materials such as plastic, fabric or panels that can be assembled multiple times.
Prioritize lightweight materials such as plastic, wood or materials that can be easily disassembled to minimize weight and shipping costs.
Minimize printing costs by, instead of printing many documents, brochures or catalogs, you can use QR codes to make it easier for visitors to access information about products and services without having to spend money on printing.
Use technology to replace expensive devices such as LED screens or high-end technologies. Instead, you can use cheap devices such as tablets or smart TVs to display product information effectively while still saving costs.
Arrange a smart lighting system so that your Exhibition design is not drowned in glaring light, creating attraction without causing discomfort to visitors.
Use human resources effectively by instead of hiring too many employees, take advantage of the company's existing staff to perform tasks at the exhibition booth such as welcoming guests, guiding products and collecting feedback.

MT-PRODUCTION - Accompanying all businesses from large to small

With the mission of supporting businesses to develop sustainably, MT-PRODUCTION is proud to be a partner of businesses, from large and powerful companies to small, newly established businesses with little investment capital. But all have a common and greatest goal, which is to create for customers the most satisfactory Exhibition design, meeting all needs, even the most demanding ones, within an affordable budget.

Let MT-PRODUCTION accompany you on the journey to enhance your brand and develop your business effectively and sustainably.

MT-PRODUCTION CO., LTD

Office: 9C1 / 9 Ha Huy Giap - Vinh Tan residential area, Quarter 3 - Thanh Loc ward - District 12 - HCMC

Workshop: 54/2 - Phan Van Hon - Ba Diem - Hoc Mon District - Ho Chi Minh City

Phone: (028) 2250 8557

Email: minh@mt-production.com

Website: mt-production.com.vn